Overview

SalesPad supports cash payment rounding as of version 5.7.9. This allows you to set cash transactions to automatically round their payment amounts based on configurable settings, so users don’t have to remember (or forget) to round cash payments for special rules.  This is helpful when particular currency denominations, like pennies, aren’t readily available.

Note that this functionality only adjusts the payment amount. Financial reconciliation should be performed within Dynamics GP at your discretion in a way that meets your accounting department’s needs. The Write Off Documents feature within Dynamics GP can be used natively to handle discrepancies from rounding cash payments.

Setup

Settings

Cash Payment Rounding Increment - Define the increment at which rounding will occur for cash transactions. Options: Nearest 5 Cents, Nearest 10 Cents, Nearest 25 Cents, and Nearest Dollar (Default: Nearest 5 Cents)

Cash Payment Rounding Type - When set, the default amount for payments on the Cash/Check tab of the Payment window will be rounded based on the selected rule. Symmetrical Rounding will contextually round up or down to the nearest increment and the midpoint will always round up. Bankers Rounding is the same as Symmetrical Rounding except it will round the midpoint towards the closest even number. Always Round Up will round up to the nearest increment. Always Round Down will round down to the nearest increment. None will not cause any rounding to occur. (Default: None)

Cash Payment Rounding

By default, cash transactions will not be rounded, and the payment amount will default to the remaining unpaid total on a document. With the Cash Payment Rounding Type setting set to anything other than ‘None’, when you access the Sales Document Payment window or the Counter Sales Check Out page, the payment amount for a cash payment will automatically be set based on the selected rounding type. 

In the event that a payment is made with exact change for a transaction, the payment amount can be manually adjusted before being applied to the document.

Counter Sales

When making a cash payment on the Counter Sales screen, a Cash Total and Rounded Change value will appear on the screen. The Rounded change will calculate based on the entered Cash payment amount, if applicable.